Minutes for Committee Meeting Date: 1-11-17 Time:19.00 Meeting Started: 19.04 Location: Library Group Study Room 4A Attendees: Will Thorpe / @MrRibena - Chair Peter Smith / @BlueGandalf - Secretary Vinay Longia / @Vinnstar321 - Treasurer Kareem Ahmed / @Kareem Ahmed – Gaming Officer Arya Aditya / @Arya – Vice Gaming Officer Jakub Holewik / @Akamatsu – Technical Officer Louis James / @Darkchaos – Vice Technical Officer Anni Valkama / @astralberry – Events and Social Officer Edward Tickner / @ETicky – Media and Publicity Officer Previous Meeting Actions: Name Description Result Will Talk to Sam about Liquid Nitrogen, Esports Officer, IGM, Snapchat. There will not be Liquid Nitrogen. Snapchat was fine, though nothing actually happened/went through. We'll try and get it again for November. Sam is fine with the role rename to esports officer. We'll send him the IGM details (see below) and he'll sort it out. Will Continue to spam departmental and freshers groups - especially engineering, physics and maths. Done. Will do again for November LAN starting Next week. Will Pursue sponsorship talks with Parvum. Ongoing Will Chase up Red Bull guy about Red Bull. Done. Will Book the Van for November LAN Done. Will Talk to Abby about Hypesquad stuff. Done. Vinay Book the Societies camera Done. There's now an online booking form. Will to book societies camera for future events. Vinay To find a driver to help pick up McDonalds on Sunday. Done. Vinay Depending on Red Bull, change Monster amounts (or create 2 lists) Done Vinay Sort old Pound coins out of Not Money Done. Vinay Organise Stash To be done this week. Belowed. Vinay Get Sophie's SD card from Sam. Done. Vinay Help Zack put the timetable together Done. Jakub Test WAPs Tested. They work, and you can sign in to the network. However, the firewall stops you being able to authenticate yourself, and some other minor problems. Jakub and Loiuis to rework Auth to make them work.. Jakub Chase up email permissions Not Done - belowed. 'I'll do that at some point'; Louis/Jakub Try and find Nintendo ID password, by messaging Deniz Deniz has no clue. Try the 'forgot password'? Wei replied, so some headway has been made. Belowed. Peter Bring bin bags Done. Peter Consider alternate minutes formats on different platforms. Done. Talked about below. Kareem Talk to DMU gaming soc (the non-esports one) No response yet. Kareem will continue to work his way down the list of people. Kareem Add LoL worlds to the timetable Done. Kareem Start brainstorming tournaments for November LAN Done. Talked about below. Jakub Continue to document stuff in the Tech Handbook Ongoing Finance Internal: £715.98 Paypal: £11.30 Not Money: £0.00 Vinay to cash in Not Money. Internal Statement does not yet include memberships or Not Money, and Tuck Shop/Prizes haven't yet been taken out. LAN Finance Breakdown: Loss of £504.08 isn't bad, seen as we're taking into account free tickets for members. Taking into account the memberships bought by people who claimed Member tickets, we have made a substantial profit. Tech Stuff Forums jk. Apparently the talk about actually getting rid of the forums last week was a joke. Oops. There's some real problems with them, but getting rid of the forums isn't currently feasible. We can't feasibly get rid of the forums, they're too integral to how our systems work. There's some issues such as 'drama' and arguments, which isn't ideal, but isn't necessarily the fault of the forums themselves. We will leave them alone for now. FoL We are reducing FoL's access to members area on the forums. However, we will be moving some things from the members area to the non-members area, and vice versa. This is because of the Union's rules and Vinay has been pushing for it as Union representative. Being a FoL on the forums will grant you the ability to post without moderation, but you cannot see the members area. The members area will contain the following sub-forums: Society Discussion, Introductions, Election Archive, Tech Talk and Society Game Servers, Off the Wall and Documents. Everything else will be moved to the Non-member area, as it being public is fine. LAN Archive sub-forum (which only committee can see) will be moved to the Archive forum. A new Meetings forum will be created specifically for Minutes and Agendas. This is because the current system of Agenda being posted under Events and Minutes under News and Announcements can be confusing. It's the way it's been done in the past, but this change will make it clearer. This forum will only be available to members. The definition of FoL across our platforms is generally 'anyone who is interested'. Discord People with the Freshers Role will now be given the FoL role on Discord. Minutes Minutes need to be shared more publicly among our members. A message and link to be posted to the Discord. Gaming Stuff MNG Minecraft NUEL Overwatch team LU Press Q is 3rd! League team Teamy McTeamface is 8th! CS:GO Team north lufborea is 17th!