Minutes for Committee MeetingDate: 4-10-17 Time: 18.00 Meeting Started: 18.07 Location: Library Group Study Room 4A Attendees: Will Thorpe / @MrRibena – Chair Peter Smith / @BlueGandalf – Secretary Vinay Longia / @Vinnstar321 – Treasurer Jakub Holewik / @Akamatsu – Technical Officer Louis James / @Darkchaos – Vice Technical Officer Kareem Ahmed / @Kareem Ahmed – Gaming Officer Arya Aditya / @Arya – Vice Gaming Officer Anni Valkama / @astralberry – Events and Social Officer Edward Tickner / @ETicky – Media and Publicity Officer Previous Meeting Actions: Name Action Result Will (/Kareem/Peter) Draft the Risk assessment for the Vive and send to Kareem/Peter. Done. We were the first society to sign and complete our risk assessments – woo! Will/Edward Look into printing handouts, and print some. Done. We still have a lot spare, but they can still be distributed at console night to show our upcoming events and our social medias. Will/Edward/Louis Create some new banners for the society. Banner has been updated on all the social media, as has our discord splashscreen. Will/Vinay Visit JC’s to confirm Meet n Greet. Done. Will Visit the Village Bar to confirm and check the details for console night. A visit won’t be needed. Will received an email from Brett confirming all the details. It’s also £15 cheaper than we expected, which is always nice. Will Continue to talk with Barnie to iron out any potential collaborations. Ongoing. Belowed. Will/Edward Continue to advertise/spam Fresher’s groups and departmental groups Done in fresher’s, no departmental pages yet – Will to post in CompSci and Maths groups. Will/Kareem Talk to CompSci about a ‘collab’ of some sort. Not Done. Belowed. Will Talk with Fluff to organise Fresher’s LAN Van. Van timings have been organised and booked for Freshers LAN. Will/Vinay Chase up new Van driver training. Zack Pollard is getting trained in the next few weeks. Thanks, Zack! Will/Edward Look into getting sponsorships. Done. Talked about below for ease of reading. Will Look into getting the Union snapchat for Freshers LAN. Not done. Will to go see Sam about the snapchat. Kareem Decide what game to run for the 1st MNG. Make and publicise the event for it. Done. Kareem Continue to look for games for LANBox. Buy some. Not done. We’re waiting to have some money. Kareem Try out some more Vive games and see what the best ones are. Kareem has bought clips and pads for the Vive as well as Superhot VR. (£60 in total) Kareem/Arya Advertise and promote NUEL and its tournaments. Done (and ongoing). More detail below. Kareem Keep Alex Beaty informed of what he’s doing and when for PAT testing transport. Done. Kareem Make a grab list and plan for Console night. Done. Talked about below. Louis Make a presentation for Fresher’s LAN Belowed. Jakub Buy WAPs and try to make them work. Bought, but not tested yet – talked about in more detail below. Jakub Double check power diagram in JF for rows i/j. Power diagram is “mega-dodgy”. Jakub to create a new one. Vinay Make sure the NVA payment goes through. Done. Vinay Look into possibilities for the LAN breakfast. Done. Talked about below. Vinay Talk to Dominos to iron out a new deal. Not Done. Vinay will do closer to LAN. Vinay Start making a buy list for tuck shop. Put this on the forums Done. Vinay will release it to be checked by members. Any committee member Decide who is going to take charge of Fireside Gatherings and start putting a plan together for it. Done. Ed has a plan™ and it’s talked about more below. Any committee member Pick up Wetherspoons vouchers at Returner’s Steak Night. Done. These will be handed out at Steak Night on the 10th October Any Committee member Take laptops / chargers / tablets to PAT testing sessions. Done. Any committee member Advertise according to the advertising plan. Pretty much done according to plan. Kareem to post about NUEL on the Freshers page. Kareem/Jakub/Will Continue updating gaming asset list, tech and general/asset list aspects of the wiki respectively Jakub updates everything new into the Tech Handbook and Kareem is done. Will to add a few things to the wiki. Botty and Shaq are both fully documented.